The central principle of all personal organization of time is simple: Time must be budgeted! Most of us learned this about money a long time ago.
When we discovered that we rarely had enough money to do all the things we wanted to do with it, we found it prudent to sit down and think through our financial priorities. So where does our time get lost at?
Mismanaged time flows towards my weakness.
Normally you will invest inordinately large amounts of time doing things you are not good at, while the tasks that you should be able to do with excellence and effectiveness are preempted.
Mismanaged time comes under the influence of dominant people in our world.
A famous spiritual law states “God loves you and has a plan for your life.” Men and women who do not have control of their time discover that the same can be said about dominating people.
Because they have not set up their time budgets, people succumbing to this law find that others enter their worlds and press agendas or priorities upon them.
You will have time for everyone who wants to take you out for coffee, someone who has a notion to visit or wants attendance to his or her committee.
Mismanaged time surrenders to demands of all emergencies.
Charles Hummel writing years ago in a small and classic booklet said it best: We are governed by the tyranny of the urgent.
Those of us with any sort of responsibility for leadership invocation, in the home, or our faith will find ourselves continually surrounded by events that cry out for immediate attention.
In his spiritual autobiography, While It is Day, Elton True blood wrote: “A public man, though he is necessarily available at many times, must learn to hide. If he is always available, he is not worth enough when he is available.”
Mismanaged time gets invested in things that gain public acclamation.
We are more likely to give our budgeted time to events that will bring most immediate and greatest praise.
Having known where our time gets lost at, we can still recapture it by following a few principles.
How to recapture lost time
1. Know the rhythms of maximum effectiveness.
There are various tasks that you can accomplish best at certain times and under certain conditions. For example, my good study time is normally in the morning, when I have reasonable amounts of unbroken solitude.
2. Have a criteria for choosing how to use your time.
MacDonald suggests that one of the great tests of human character is found in making critical choices of selection and rejection amidst all of the opportunities that lurk in life’s path.
“Your challenge,” he says, “will not be in separating the good from the bad, but in grabbing the best out of all the possible good. If we are to command our time, we will have to bite the bullet and say a firm but courteous NO to opportunities that are merely good but not best.
3. Budget time in advance.
The principal elements of the time budget have to be in the calendar for eight weeks in advance of the date. Eight weeks!! You need to have negotiable and non-negotiable in your budget of time.
Do you need to ask yourself what are your non-negotiable? Most of us who complain that we are disorganized simply do not know the answer to this question.
As a result, the important functions that will make the supreme difference in our effectiveness fail to appear on the calendar until it’s too late.
The consequence is disorganization and frustration; the non-essentials crowd into the datebook before the necessities do, which is painful over the long run.
Author: Kelvin Mulwa
Get real time update about this post categories directly on your device, subscribe now.